Overview

Decommissioning a Project is triggered by CS Controlling a Stage when the project is nearing the end of the final stage. There is no specific sequence for the CP Closing a Project sub-processes there after.

The Project Manager should prepare the Project Closure Recommendation for the Project Board. In particular this sub-process involves:

• Confirming expected results (as outlined in the Project Initiation Document (PID)) with those that have been achieved
• Producing a product status account (and configuration audit)
• A report outlining the duties and responsibilities for those who will be taking over the operation and support of the products.
• Confirm that the Customer's Acceptance Criteria have been met.
• Any Project Issues are closed or transferred as Follow-on Action Recommendations
• Notifying those involved in the project that the project is to be closed.

Method links

Tips

• The Project Manager (with help from Project Assurance and Project Support) should take this opportunity to review the project files from the Project Document Management, removing files that will not be useful to future projects or audits (i.e. perhaps remove multiple versions of documents)
• Ensure all products in the Project Initiation Document have been approved and delivered
• Teams to provide on going support to the project's products should formally accept relevant product's hand-overs.
• If the closure or hand-over is a legal agreement it is important that these documents have been included as project products in the relevant stage.

Notes

• The Project Manager is responsible for this process
• Both the Customer and Supplier should be in agreement that the project has come to an end
• Notify everyone involved about the project closure (Project Closure Notification)
• Products should be officially handed over
• Ensure maintenance is in place
• Create Status Account (using Configuration Management).

Case studies and examples

Related links

• Search our forum for 'CP1 Decommissioning a Project'
• Take our CP - Closing a Project - Quiz
• Configuration Management
• SB5 Reporting Stage End.