Overview
The Project Initiation Document is the blueprint or master plan of the project. It is the highest level of planning and therefore the most general. It is created during the sub-process IP6 Assembling a PID and its creation is planned during the process SU6 Planning an Initiation Stage. It is presented to the Project Board along with the next Stage Plan. Creation of the Project Initiation Document involves documents (such as the Project Brief) from SU Starting up a Project and the process PL Planning when estimating and dependencies are identified.
The two purposes of the Project Initiation Document are:
- To provide a basis for the Project Board to give approval to the project
- Provide a base document against which the Project Board and Project Manager can assess progress, change management issues and viability questions of the project.
The Project Initiation Document is the focal point that answers the why, what, whom and when of the project. It does not include the most detailed plan of events (the Team Plan) but it includes the responsibilities, organisational structure, risks, and Business Case of the project. Documents that are used to create the Project Initiation Document are:
The Project Initiation Document contains:
- Background
- Project definition (objectives, approach, scope)
- Organisational structure
- Communications Plan
- Project Quality Plan
- Project Controls
- Business Case
- Project Plan
- Risk Log.
Tips
- It may be wise to carefully consider the Project Initiation Document's presentation, for example Job Descriptions may be better off included in the appendices or as separate documents to keep the document slim
- It is advisable to involve Programme Management or Corporate Management if the project is part of or effects either of these.
Notes
Case studies and examples
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